Written by Tanja from Your company name 

as requested by {{company_name}}

for [PROJECT X]

Dated 14th June 2022 

PROJECT OVERVIEW

Dear {{first_name}},

As discussed during our meeting, this project involves the development and installation of a custom new piece of web-based software for use by {{company_name}}.

The scope and tasks required to complete this project will follow the timelines outlined in this document, to deliver the components at the associated costs listed.

PROJECT OBJECTIVES 

This project has been proposed to achieve the following objectives:

OBJECTIVE 1: Access the software from any internet connection with no need for an IT company.

OBJECTIVE 2: Have a central login system for all staff to access the software.

OBJECTIVE 3: Provide full daily backups for ultimate peace of mind.

PROJECT SCOPE

Please see below the set-out project scope of [SOFTWARE NAME] as follows:

1. SOFTWARE DESIGN AND DEVELOPMENT

Following the brief, a new software system will be developed to ensure that it meets all of the listed requirements in the brief and has the capability to fully integrate with the existing IT system. 

2. INFORMATION ARCHITECTURE

The new software system will include the following features and functions:

• Example
• Example
• Example

3. HOST AND DOMAIN SETUP

If hosting is required, hosting will be sourced and set up for the requested domain. Maintenance of the account will fall to {{company_name}} after the project.

PROJECT TASKS

The tasks required to achieve the scope described above are the following:

TASK 1: EMAIL SYSTEM DESIGN

A new system will be designed and sign-off will be required before proceeding to coding stages. 

TASK 2: NEW EMAIL INSTALLATION AND SETUP

The email system will be set up and installed so that {{company_name}} can send and monitor email campaigns. 

TASK 3: BROWSER TESTING

The entire email system will be tested to make sure it works and fully integrates with the site and will also be tested to ensure it does not break when viewed on mobile devices.

ADDITIONAL OPTIONS

The scope of this project is limited to the above-listed items and tasks. Any additional items will be counted as out of scope, and may only be added with separate authorization and approval from {{company_name}}.

Extra items may only be added through the use of separate SOWs.

DELIVERABLES

The following deliverables will be associated with this project:

DELIVERABLE 1: WEBSITE DESIGN

Following your input being sent to the designer, we will deliver two draft website design concepts within 2 weeks. One must be chosen for further development. We will allow for one round of editing before digital signoff is required to move forward to building the site.

DELIVERABLE 2: DRAFT VERSION OF SITE

Once we have been provided with the content for the site, this will be loaded in and testing can begin. Digital sign off will be required before deploying to the staging site.

DELIVERABLE 3: DRAFT VERSION OF SITE

Once final testing and edits are complete, the site will be deployed to the {{company_name}}'s domain at [enter domain]. We will then require the final sign off and the following components will be delivered.

COMPONENTS

The following components will be associated with this project:

COMPONENT 1: WEBSITE ACCOUNT AND LOGIN DETAILS

Account and login details will be set up for one admin-level who can then create further accounts at the user level.  An explanation and 30 min training on this will be organized. 

COMPONENT 2: SITE BACKUP

A hard backup copy of the files associated with the site will be delivered on completion to the client on a USB stick, as well as backed up to [enter location] location.

COMPONENT 3: TRAINING DOCUMENTS

A reference document outlining how to make updates to the site along with a link to online resources will be emailed on completion of the site. 

PROJECT ASSUMPTIONS

This agreement is based on the following assumptions:

• • You have provided Your company name with a complete list of your requirements for the website.
  • You will provide digital sign off for each listed stage when required to do so before the project may continue.
  • Etc.
    

KEY MILESTONES

We have drafted the below schedule for this project and its relevant stages:

NOTE: Electronic sign off will be required at each stage before proceeding to the next task.

FINAL COSTS AND INVOICE SCHEDULE

An outline of the costs for the design, development and testing of the site is estimated
here followed by the total:

ADDITONAL NOTES

This estimate is based on Your company name's current understanding of the project scope and tasks as well as the deliverables and components set out in this statement of work.

All invoices are inclusive of 12.5% VAT.

All invoices are due and payable within <X> days of receipt by {{company_name}}.

ACCEPTANCE

To accept the conditions set out in this statement of work,
simply type your name below. 

We look forward to working with you on [PROJECT NAME].