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The objective is simple:

Get your customers back in your hotel.

this video is a way of letting them know how beautiful the place is now.

ABC Hotel is looking for a video to promote the upgrades to the hotel in the last 18 months. Our main concern will be to make sure the end product really demonstrates the quality of the venue.

The way we'll do this is by highlighting certain elements of the hotel which people commonly associate with quality.

The video will be promoted on YouTube as well as Facebook video.
This gives it the exposure it needs. 

Keep reading to find out more.

The Shoot

Different SHOTS

What makes a video look interesting is a variety of shots.
You need to have the right shot, for the right moment.
We'll use a range of equipment to capture these moments.

We have a crane at our disposal for long sweeping shots and a steady-cam for creating smooth movements.

The day

We'll be able to capture everything we need in 1 day. 

On that day, we'll need to pinpoint things that need prior arrangement. Things like shots of food, maids making up beds and certain staff performing certain actions.

We can discuss this at the pre-production meeting.

The Edit

Editing

Our job is to ensure everything we've shot looks as high quality as possible. The edit will allow us to arrange the moments we've captured to take the viewer on the most engaging journey possible.

Different versions of the video

The purpose of your video is to get as many people watching it as possible. 

When we export your video for Facebook, we'll use a slightly different beginning because of the way Facebook shows video in the news feed. 

We'll also create 5 mini 20-30 second videos for you to use in your various social media channels when talking about specific parts of your hotel.

The Marketing

Call to action

Every piece of marketing needs a call to action. A simple instruction to the reader or viewer to tell them what to do next if they are interested.

Your videos are no different.

A relevant call to action will be displayed at the end of each version of your videos for use depending on where 

YouTube

On YouTube, we'll look to use their advertising programme to push your video in front of people meeting a certain marketing criteria.

We'll ensure that all "video SEO" is done on your video making sure it's tagged correctly to maximise the number of visitors from potential customers.

Facebook

We'll be using Facebook Ads to push your video and a link to your website to people who meet certain interests.

Those interests could be people who are in your local area who 'like' Hilton Hotels and other typically upmarket hotels. Perhaps you'd also target people who read certain magazines, fly with certain airlines or any other interest that dictates the kind spending they do.

As mentioned before, we'll graphically have a slightly different call to action at the end because the link is in a different place on Facebook. 

Case Study

Problem

ABC Country Club recently updated almost their entire club rendering all their marketing nearly completely obsolete. 

Proposed Solution

We suggested one main video for their website and mini videos for social media.

We met with the owners in a pre-production meeting and suggested various shots which they brilliantly made happen.

Result

Comments coming back from members of the club about the new video were un-surprisingy lovely but what was surprising was how much the video got shared on social media. The owner asked a few members who shared the video a lot. 

They said that they always recommend the club but it was harder without anything to say "here, look at this". Now with the video, that was made possible.

Here's what one of the owners had to say:

"The video was absolutely amazing. We're all really happy with it. It really puts the best foot of the club forward.

In addition, referrals for the club membership absolutely shot up which was completely unexpected. We're delighted."

Janet Smith  |  Co-Owner 

Your Investment

Strategy

Our pricing follows the industry standard of day-rates as a basis but we issue you a fixed quote.

Note: Our day-rate is £400 per day. 

Payment plan

50% is required to book your slot.

The remaining 50% is required after signing off the video.

Shoot
1 day shoot at your venue
£400
Edit
2 days edit in our studio
£800
Video Marketing
1 day video marketing
£400
Alternative Ending
One alternative video ending for different marketing channels
£185
Footage Backup
Ongoing storage and backups of raw footage
£10 /month
One-off Total
£1,600

"THE QUALITY OF (COMPANY)'S VIDEO IS OUTSTANDING AND HAS BEEN SHARED MORE TIMES THAN ANY PIECE OF CONTENT EVER BEFORE"

Ian Holmes  |  Example Company 

Our Guarantee

YOU want peace of mind. Here it is.

When you go to the trouble to set up your venue to be filmed, arranging whatever it is that needs arranging, you want the confidence that even if something was to go wrong, you won't have to re-do it all.

Here's how we make sure there aren't any issues:

  • We always bring 2 lots of everything. 2 cameras, 2 lots of cards, spare lenses, cables, mics, everything.
  • We're part of an 'inner circle' of videographers in which we help each other out in case someone is sick or has an emergency, or some equipment fails.  
  • We use cameras that let us capture footage onto 2 different memory cards. If one fails, there's a backup with no loss of quality.
  • All footage after it's shot is backed up 3x in automatic processes. 
  • Once your video is completed it's backed up onto 2 hard drives and archived in seperate locations.

Let's Get Started

If you would like to join us and let us produce your video, then we'd be delighted to have you.

Next steps

1. Sign below by typing your name and hitting 'Sign Proposal'

2. We'll arrange the pre-production meeting where we'll gather everything we need.

3. We'll be in touch with your invoice details for your 50% deposit.

I, Jane Doe, agree to the terms of this agreement and I agree that my typed name below can be used as a digital representation of my signature to that fact.
  • To accept, type your name below
  • To accept, draw and type your name below
    Type your name
Accept

We're ready to go, are you?

Terms & Conditions

USER DISCLAIMER (Please Delete): This agreement may not be suitable for your circumstances and we recommend you seek legal advice before using it. Better Proposals does not take any responsibility for any events that arise as a result of your use of this agreement.

This Agreement is made as of this date, [Date], between [Contracting Client] ("Client"), and [Producer Production Company] ("Producer").

Producer hereby agrees to produce and deliver to Client the production of the below referenced media(s) (“Specified Media(s)”), subject to and in accordance with all terms, conditions, and specifications set forth herein. 

QUALITY
It is the essence of this Agreement that all completed media and services supplied by Producer shall be of applicable production standards. Producer agrees that the media shall be of quality, artistically produced with direction, photography, sound, art, animation, synchronization and other physical and aesthetic content as agreed upon in the bid estimate.

1. FURNISHING MATERIALS, SERVICES, & RELEASES
1.1. Client: Client shall supply scripts, storyboards, product props, production notes, music, celebrity talent, creative guidance/supervision, and related clearances, unless otherwise noted. Producer is not responsible for Editorial/Post Production subcontract. Client will supply track or musical composition(s) and rights clearances unless otherwise specified.

1.2. Producer: Producer shall deliver the completed project media(s) pursuant to this Agreement and the requirements. Producer shall deliver to Client consents, waivers or releases from all talent and all persons or entities who have rendered services to Producer in connection with the Specified Media(s) to the extent permissible by applicable union or guild agreements. Producer shall supply everything else required for the delivery of the Specified Media(s) unless exceptions are so noted.

2. CHANGES IN SPECIFICATIONS
If at any time, Client desires to make any changes or variations from the script(s) or storyboard(s) in the Specified Media(s) or from any material or work in progress, and such changes result in additional costs to Producer, Producer agrees to notify the Client of the amount before any such additional costs are incurred and Producer shall proceed only after receiving approval (written or oral) from Authorized Representative, approval by Client shall be binding and incorporated into the terms of this Agreement. Reimbursement for such additional costs shall be payable in accordance with the terms of this Agreement for final payment.

3. OWNERSHIP
Except as otherwise provided herein, Client owns all rights, title and interest in and to the media(s) which are the subject of this Agreement, including all copyrights therein as well as in and to all the exposed negatives, positives, out-takes and clips. Client grants Producer an exclusive, worldwide, sublicenseable, transferable, royalty free license to all media clips produced during the course of the contracted work.

4. SECURITY/CONFIDENTIALITY
Producer understands that some information for said media(s) may be of a confidential and/or sensitive nature. Producer agrees, at Client’s written request, to require, within reason, those engaged for the production to sign appropriate agreements not to discuss or disclose information about the product or the Specified Media(s) except as such disclosure may be necessary for Producer to produce media(s) in the usual and customary manner under this Agreement.

5. INDEPENDENT CONTRACTOR
It is understood that Producer’s status under this Agreement is that of an independent contractor and that all persons engaged by Producer in performing its obligations shall not be deemed employees of Client.

6. PRODUCER WARRANTIES
Producer represents and warrants:

6.1. That Producer has full right to enter into this Agreement and to perform its obligations hereunder and will comply with all applicable laws, ordinances and regulations and with all applicable union agreements to which Producer is a signatory.

6.2. That Producer will use reasonable efforts to obtain all licenses, consents and rights necessary and incident to the performance, reproduction and exhibition of the Specified Media(s) with respect to materials, elements and services provided by Producer.

7. CLIENT WARRANTIES
Contracting Client represents and warrants:

7.1. Client shall pay Producer within 30 days of deliverables noted in Paragraph 1 of this Agreement. All talent contracting forms and the filing thereof with various union offices, in connection with such talent, is the direct responsibility of the Client.

8. DELIVERY OF MATERIALS
Delivery of the Specified Media(s) shall mean delivery of the referenced media(s) in paragraph 1 by Producer to Client.

9. PAYMENT
Client understands that the specified terms of payment under this Agreement are based upon timely cash payments within 30 days. If Client chooses to defer paying any amount beyond the date on which it is due, Client may be charged at the Producer’s discretion, as additional consideration, an amount equal to the current prime rate [+X%] on unpaid amounts until paid, compounded monthly. Ownership of the media does not transfer until full payment is made to Producer.

10. INDEMNIFICATION
Producer agrees to indemnify, defend, and hold harmless Client and its officers, employees, agents and licensees from and against any and all claims, actions, damages, liabilities and expenses, arising out of the breach of any obligation, warranty or representation of Producer in this Agreement.

Contracting Client agrees to indemnify, defend, and hold harmless Producer and its officers, employees, agents and licensees from and against any and all claims, actions, damages, liabilities and expenses, arising out of the breach of any obligation, warranty or representation of Contracting Client in this Agreement.

11. TAX LIABILITY
Any sales tax, use tax, or other tax payable on production and delivery of Specified Media(s) to Client(s) (other than sales tax arising from Producer’s purchases of materials or supplies in connection with the production) shall be the responsibility of Client who shall pay, defend and hold harmless Producer from payment of any such taxes.

12. ASSIGNMENT
This Agreement may not be assigned by either party without the written consent of the other.

13. INSURANCE COVERAGE
(3) Client shall obtain, pay for and maintain Professional Liability (Errors and Omissions Liability) insurance covering all intellectual property right infringement(s) that arise from any and all uses of the media. Producer will be notified in writing prior to signing this Agreement. Client will obtain and maintain insurance coverage with respect to Agency/Client job(s) at no cost to Producer and name Producer and Director as a “named insured” on said policies prior to the commencement of preproduction. All Agency/Client supplied insurance will be deemed to be the primary coverage and issued on a non-contributory basis. Agency/Client Umbrella Liability limit will be $10,000,000. Client will be responsible for any additional insurance premiums resulting from the need to purchase special coverage not provided by the coverage and pay any and all deductibles associated with Client insurance program. Client will indemnify, defend and hold harmless Producer and Director for any and all claims, demands, actions including defense costs and attorneys fees for claims arising from the media(s) and the failure of the Agency/Client insurance program to be as broad as the Producer’s coverage.

14. CONTINGENCY AND WEATHER DAYS
14.1. A contingency day is any day where a scheduled media/film shooting has been prevented from occurring due to circumstances beyond the control of the production company.

14.2. These circumstances may include but should not be limited to: (1) Weather conditions (rain, fog, sleet, hail, or any adverse condition that is not consistent with the prescribed shooting conditions desired by the Client).

(2) Injury, illness, or absence of client-supplied elements (e.g. key talent, color correct products).

(3) “Force majeure” (meaning but not limited to, earthquake, riot, fire, flood, volcanic eruption, acts of war, strikes, labor unrests, civil authority, terrorism, and acts of God).

(4) “Client Insured Re-Shoots” (any additional days for a job insured by the Client, who is therefore authorizing the expenditure). The Client should be provided with a contingency day cost which should be approved prior to proceeding with that shoot day.

14.3. The Production Company recognizes its obligation to minimize contingency day liabilities and will apply accepted industry cancellation practices.

14.4. The Production Company will quote the maximum exposure figure (a “not to exceed” figure) as a contingency day cost. This will be a cost per day figure. However, this figure does not include the cost of premiums for crew or suppliers (i.e., should the contingency day fall on weekends, holidays or premium days based on consecutive employment).

15. CANCELLATION AND POSTPONEMENT
A cancellation or postponement is defined as a rescheduling of the production to a later specific date caused or directed by Client or a total cancellation of the project.

If the Production Company blocks out a specific period of time with the agreement that it represents a firm commitment from the Client, then the Production Company makes no further efforts to sell the time. If the job is canceled or postponed within the Guideline time frame, it is unlikely that this time can be re- booked. It should be understood that this time represents the Production Company’s only source of income.

Cancellation and Postponement: Film or Digital Video Production:

A. If notice of cancellation/postponement is given to the Producer ONE TO TEN WORKING DAYS prior to the commencement of the shoot, the Client will be liable to the Production Company for:

(1) All out-of-pocket costs; (2) Full director’s fee as bid; and (3) Full production fee on the job as bid.

B. If notice of cancellation/postponement is given ELEVEN TO FIFTEEN WORKING DAYS prior to the com- mencement of the shoot, the Client will be liable to the Production Company for:

(1) All out-of-pocket costs; (2) Not less than 50% of director’s fee as bid; and (3) Not less than 50% of production fee on the job as bid.

C. If notice of cancellation/postponement is given MORE THAN FIFTEEN WORKING DAYS prior to the commencement of the shoot, the Client will be liable to the Production Company for:

(1) All out-of-pocket costs; (2) Not less than 25% of the director’s fee as bid; and (3) Not less than 25% of the production fee on the job as bid.

Cancellation and Postponement: CGI or Animation Production:

A. If notice of cancellation/postponement is given MORE THAN HALFWAY THROUGH the production schedule of the job, that is between the award or start date and the final delivery date, the Client will be liable to the Production Company for the full cost of the job as a bid.

B. If notice of cancellation/postponement is given IN THE SECOND QUARTER of the production schedule of the job, that is between the award or start date and the final delivery date, the Client will be liable to the Production Company for:

(1) All out of pocket costs, including the expense of all staff and free-lance labor attached to the project. This expense will include full payment through the original completion date if that labor is not re-booked by the company, or, in the case of the free-lance labor, not able to re-book itself on another project.

(2) Full creative fees as bid.

(3) Full production fee on the job as bid.

C. If notice of cancellation/postponement is given IN THE FIRST QUARTER of the production schedule of the job, that is between the award or start date and the final delivery date, the Client will be liable to the Production Company for:

(1) All out of pocket costs, including the expense of all staff and free-lance labor attached to the project. This expense will include full payment through the original completion date if that labor is not re-booked by the company, or, in the case of the free-lance labor, not able to re-book itself on another project.

(2) Not less than 50% of creative fees as bid.

(3) Not less than 50% of the production fee on the job as bid.

16. PUBLICITY GUIDELINES
Until notified in writing by Client, Production Company and Director each have a revocable license to use finished media(s) for promotional purposes.

17. DISPUTE RESOLUTION
The prevailing party in any legal action shall be entitled to attorney’s fees and costs in connection with the legal proceedings.

18. ENTIRE AGREEMENT AND MODIFICATION
This Agreement and any Addenda attached hereto shall constitute the entire agreement between Producer and Client. Any amendment hereto must be in writing and signed by each party.

19. CAPTIONS
The captions are inserted only as a matter of convenience and for reference and in no way define, limit or describe the scope or intent of this Agreement or of any provision hereof.

20. NO WAIVER
Failure of any party to this Agreement to exercise any rights shall not constitute a waiver of those rights.

21. ENFORCEABILITY
If one or more of the provisions of this Agreement shall be held unenforceable, it shall not affect the enforceability of the other provisions.

22. EQUAL OPPORTUNITY
In connection with its performance hereunder, Producer agrees not to discriminate against any employee or applicant because of race, religion, sexual orientation, color, sex, national origin, age, disability, or any other factor protected by law.

23. APPLICABLE LAW
This Agreement shall be interpreted and governed by the local laws of the jurisdiction where the Production Company office authorizing this Agreement is located.