Statement of Work
IT System Install
Written by [NAME & COMPANY]
as requested by [CLIENT]
for [PROJECT X]
Dated [ENTER DATE]
What we are setting out to achieve
This project involves the development and installation of a custom new piece of web-based software for use by [client name].
The scope and tasks required to complete this project will follow the timelines outlined in this document, in order to deliver the components at the associated costs listed.
This project has been proposed to achieve the following objectives:
OBJECTIVE 1: Access the software from any internet connection with no need for an IT company.
OBJECTIVE 2: Have a central login system for all staff to access the software.
OBJECTIVE 3: Provide full daily backups for ultimate peace of mind.
A list of deliverables and assumptions
is included herein.
Project Scope & Tasks
Exactly what this project will involve
Below is set out the project scope of [SOFTWARE NAME] as follows:
1. SOFTWARE DESIGN AND DEVELOPMENT
Following the brief a new software system will be developed to ensure that it meets all of the listed requirements in the brief and has the capability to fully integrate with the existing IT system.
2. INFORMATION ARCHITECTURE
The new software system will include the following features and functions:
3. HOST AND DOMAIN SETUP
If hosting is required, hosting will be sourced and set up for the requested domain. Maintenance of the account will fall to [Client Name] at the conclusion of the project.
The tasks required to achieve the scope as described above are as follows:
TASK 1: EMAIL SYSTEM DESIGN
A new system will be designed and sign off will be required before proceeding to coding stages.
TASK 2: NEW EMAIL INSTALLATION AND SETUP
The email system will be set up and installed so that [Client Name] is able to send and monitor email campaigns.
TASK 3: BROWSER TESTING
The entire email system will be tested to make sure it works and fully integrates with the site and will also be tested to ensure it does not break when viewed on mobile devices.
The scope of this project are limited to the above listed items and tasks. Any additional items will be counted as out of scope, and may only be added with separate authorisation and approval from [CLIENT].
Extra items may only be added through the use of separate SOWs.
Deliverables & Components
What you will receive
The following Deliverables will be associated with this project:
DELIVERABLE 1: WEBSITE DESIGN
Following your brief being sent to the designer, we will deliver two draft website design concepts within 2 weeks. One must be chosen for further development. We will allow for one round of editing before digital signoff is required to move forward to building the site.
DELIVERABLE 2: DRAFT VERSION OF SITE
Once we have been provided with the content for the site, this will be loaded in and testing can begin. Digital sign off will be required before deploying to the Staging Site.
DELIVERABLE 3: DRAFT VERSION OF SITE
Once final testing and edits are complete, the site will be deployed to the [CLIENT NAME] domain at XYZ. We will then require final sign off and the following components will be delivered.
The following Components will be associated with this project:
COMPONENT 1: WEBSITE ACCOUNT AND LOGIN DETAILS
Account and Login details will be set up for 1 Admin level who can then create further accounts at User level. An explanation and 30 mins training on this will be given.
COMPONENT 2: SITE BACKUP
A hard backup copy of the files associated with the site will be delivered on completion to the client on a USB stick, as well as backed up to [XYZ ] location.
COMPONENT 3: TRAINING DOCUMENTS
A reference document outlining how to make updates to the site along with a link to online resources will be emailed on completion of the site.
questionS? just let us know!
Key information we are working with
This agreement is based on the following assumptions:
- You have provided [Designer Name] with a complete list of your requirements for the website.
- You will provide digital sign off for each listed stage when required to do so before the project may continue.
If any of the above information is incorrect or incomplete,
please inform us immediately so that the Statement of Work
can be revised (if required).
Keeping the project on track
We have drafted the below schedule for this project and its relevant stages:
|Sign Statement Of Work||ASAP|
|Finalise Design||Date, Month, Year|
|Client Provides Content||Date, Month, Year|
|Finalise Testing||Date, Month, Year|
|Deploy to Staging Site||Date, Month, Year|
|Deploy to Client Domain||Date, Month, Year|
|Final Sign Off and Receipt of Components||Date, Month, Year|
NOTE: Electronic sign off will be required at each stage before proceeding to the next task.
Keeping the project on budget
Final costs & INVOICE SCHEDULE
An outline of the costs for the design, development and testing of the site is estimated here followed by the total:
|Invoice 1: Design||10 hours at X rate|
|Invoice 2: Build||15 hours at X rate|
|Invoice 3: Testing||10 hours at X rate|
This estimate is based on [COMPANY NAME'S] current understanding of the Project Scope and Tasks as well as the Deliverables and Components set out in this Statement of Work.
All invoices are inclusive of 12.5% VAT
All invoices are due and payable within <X> days of receipt by [CLIENT NAME]
Sign Electronically Below
To accept the conditions set out in this Statement of Work,
simply type your name below.
We look forward to working with you on [PROJECT NAME].