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Statement of Work

IT System Install


Written by [NAME & COMPANY]

as requested by [CLIENT]

for [PROJECT X]

Dated [ENTER DATE]


Project Brief

What we are setting out to achieve

PROJECT OVERVIEW

This project involves the development and installation of a custom new piece of web-based software for use by [client name].

The scope and tasks required to complete this project will follow the timelines outlined in this document, in order to deliver the components at the associated costs listed.

PROJECT OBJECTIVES 

This project has been proposed to achieve the following objectives:

OBJECTIVE 1: Access the software from any internet connection with no need for an IT company.

OBJECTIVE 2: Have a central login system for all staff to access the software.

OBJECTIVE 3: Provide full daily backups for ultimate peace of mind.

A list of deliverables and assumptions
is included herein.

Project Scope & Tasks

Exactly what this project will involve

PROJECT SCOPE

Below is set out the project scope of [SOFTWARE NAME] as follows:

1. SOFTWARE DESIGN AND DEVELOPMENT

Following the brief a new software system will be developed to ensure that it meets all of the listed requirements in the brief and has the capability to fully integrate with the existing IT system. 

2. INFORMATION ARCHITECTURE

The new software system will include the following features and functions:

  • Example
  • Example
  • Example

3. HOST AND DOMAIN SETUP

If hosting is required, hosting will be sourced and set up for the requested domain. Maintenance of the account will fall to [Client Name] at the conclusion of the project.

PROJECT TASKS

The tasks required to achieve the scope as described above are as follows:

TASK 1: EMAIL SYSTEM DESIGN

A new system will be designed and sign off will be required before proceeding to coding stages. 

TASK 2: NEW EMAIL INSTALLATION AND SETUP

The email system will be set up and installed so that [Client Name] is able to send and monitor email campaigns. 

TASK 3: BROWSER TESTING

The entire email system will be tested to make sure it works and fully integrates with the site and will also be tested to ensure it does not break when viewed on mobile devices.

ADDITIONAL OPTIONS

The scope of this project are limited to the above listed items and tasks. Any additional items will be counted as out of scope, and may only be added with separate authorisation and approval from [CLIENT]. 

Extra items may only be added through the use of separate SOWs.

Deliverables & Components

What you will receive

Deliverables

The following Deliverables will be associated with this project:

DELIVERABLE 1: WEBSITE DESIGN

Following your brief being sent to the designer, we will deliver two draft website design concepts within 2 weeks. One must be chosen for further development. We will allow for one round of editing before digital signoff is required to move forward to building the site.

DELIVERABLE 2: DRAFT VERSION OF SITE

Once we have been provided with the content for the site, this will be loaded in and testing can begin. Digital sign off will be required before deploying to the Staging Site.

DELIVERABLE 3: DRAFT VERSION OF SITE

Once final testing and edits are complete, the site will be deployed to the [CLIENT NAME] domain at XYZ. We will then require final sign off and the following components will be delivered.

COMPONENTS

The following Components will be associated with this project:

COMPONENT 1: WEBSITE ACCOUNT AND LOGIN DETAILS

Account and Login details will be set up for 1 Admin level who can then create further accounts at User level.  An explanation and 30 mins training on this will be given. 

COMPONENT 2: SITE BACKUP

A hard backup copy of the files associated with the site will be delivered on completion to the client on a USB stick, as well as backed up to [XYZ ] location.

COMPONENT 3: TRAINING DOCUMENTS

A reference document outlining how to make updates to the site along with a link to online resources will be emailed on completion of the site. 

questionS?  just let us know!

Project Assumptions

Key information we are working with

PROJECT ASSUMPTIONS

This agreement is based on the following assumptions:

  • You have provided [Designer Name] with a complete list of your requirements for the website.
  • You will provide digital sign off for each listed stage when required to do so before the project may continue.
  • Etc...

If any of the above information is incorrect or incomplete,
please inform us immediately so that the Statement of Work
can be revised (if required).

Project Timescales

Keeping the project on track

KEY MILESTONES

We have drafted the below schedule for this project and its relevant stages:

TASK

DUE DATE

Sign Statement Of WorkASAP
Finalise DesignDate, Month, Year
Client Provides ContentDate, Month, Year
Finalise Testing Date, Month, Year
Deploy to Staging SiteDate, Month, Year
Deploy to Client DomainDate, Month, Year
Final Sign Off and Receipt of ComponentsDate, Month, Year

NOTE: Electronic sign off will be required at each stage before proceeding to the next task.

Project Costs

Keeping the project on budget

Final costs & INVOICE SCHEDULE

An outline of the costs for the design, development and testing of the site is estimated here followed by the total:

STAGE

ESTIMATE

Invoice 1: Design10 hours at X rate
Invoice 2: Build15 hours at X rate
Invoice 3: Testing10 hours at X rate
TOTAL £XXX.XX

additional Notes 

This estimate is based on [COMPANY NAME'S] current understanding of the Project Scope and Tasks as well as the Deliverables and Components set out in this Statement of Work.

All invoices are inclusive of 12.5% VAT

All invoices are due and payable within <X> days of receipt by [CLIENT NAME]

Project Acceptance

Sign Electronically Below

ACCEPTANCE

To accept the conditions set out in this Statement of Work,
simply type your name below. 

We look forward to working with you on [PROJECT NAME].

I, Jane Doe, agree to the terms of this agreement and I agree that my typed name below can be used as a digital representation of my signature to that fact.
  • To accept, type your name below
  • To accept, draw and type your name below
    Type your name
Accept

Let's Get Started!