Incredible Food, Perfectly Served
Your chance to shine
Keep this intro short and punchy.
Tell your client why you are the best company to effortlessly deliver the sort of catering needed
to take their event from special to truly memorable.
Explain how and why the speciality cuisine you serve is perfect for their event, and the delight, fun or elegance touch it will add. Are you a street style vendor serving tea and cakes from a vintage van, sure to charm the guests of a 70th birthday party? Or is your large scale catering company reputed for providing silver service and five-star catering to most exclusive of weddings?
A Winning Touch
For a winning, personal touch, capitalise on how you can meet or exceed any known preferences or wishes of your client.
You might like to include a brief outline of your catering company's ethos, history or background, along with the providence of the food served. It may be useful to give a hint of the number of previous events you have successfully delivered, and how many years of experience you can bring.
Our Catering Service, to you.
your needs, our passion
Here is where you fully describe your catering concept for your client's event
in as much detail as possible.
It needs to be a full plan outlining exactly what, where and how food will be delivered, on time and on-budget, and how this will fit into the schedules of the event.
The more detail covered here the better as this will reduce the risk of errors or mistakes on the day.
Why Choose Us?
Use this section to reiterate your company's USPs and key values such as prompt timings,
or high-quality, fresh ingredients. Use high-quality imagery of your products wherever possible.
- A full description of your proposed menu, with ingredients if possible, and possible substitutions.
- How and where the food will be prepared, delivered, and finally served.
If the food is to be cooked onsite, will there be any requirements e.g. water or electricity connection?
- A breakdown of costings and final price.
- Requirements from your client, including deposits, preorder and cancellation deadlines.
- Finally, this is an excellent opportunity to upsell additional services or products that your client may not have considered, e.g. table dressing, staffing, decorations, celebration cakes or glass/cutlery hire.
What would YOU like to eat?
Give two or three examples of pricing if possible.
Special menus for dietary requirements and your provision for alternative requests are no longer fancy extras but essential.
|Platinum Buffet||Vegetarian Buffet|
Sliced honey glazed ham and cheeses
Rocket and artichoke salad
Freshly baked bread selection
Stuffed roasted peppers
Eastern spiced squash
Homemade onion sage stuffing
Sliced tomato and mozzarella
|£8.50 per head||£9.00 per head|
You want it, we can make it.
Case Studies | Happy Clients
Showcase two success stories of recent events you have catered, and the wonderful touches the food and delivery of catering brought to the event.
Use quotes from previous guests to demonstrate good rapport and credibility.
If you can add in gorgeous images of the events that have been previously catered as well as the person leaving the quote, even better.
"Catering company X provided mouthwatering canapes and food for our champagne wedding reception at Summer Gardens. Countless guests commented on the spotless presentation and deliciously tempting buffet, served by charming and friendly staff."
Bride, Fiona | August 2017
"We were looking for an authentic and fun touch for our East-End annual company party, so when we found the fish and chip van from Catering X we knew immediately it was the right choice.
We all went up for second or even third helpings!"
Fred Thomes | Fringe Hotel, Hoxton
Clearly lay out your price options from the cheapest to the expensive.
Include any and any additional services or extras.
If you have any special offers or pricing incentives, also include them here.
On a budget? Let us know
Secure Your Booking Today
How to book
Clearly lay out the next steps and what happens next...
- What happens now your client has decided to book?
- Do they need to call your offices to discuss bespoke requirements
- Will you direct them to your website to the online calendar to check availability?
- Do they have to pay a sum to secure booking and how is this done?
- What assurances do you offer your clients after they decide to book, and what is the next step in organising their catering?
Let the client know that adding their signature below confirms catering for their event on X date.
We're looking forward to helping you!
Terms & Conditions
USER DISCLAIMER (Please Delete): This agreement may not be suitable for your circumstances and we recommend you seek legal advice before using it. Better Proposals does not take any responsibility for any events that arise as a result of your use of this agreement.
Catering Contract Template
This Catering Contract is entered into between [CATERER] (“Caterer”) and [CLIENT] (“Client”) (together, “Parties”) and sets forth the agreement between the Parties relating to catering services to be provided by the Caterer for Client for the event identified in this Contract.
1. Event details
Client is hiring Caterer to provide food and beverages, and related services, for the following event (“Event”):
Date: [EVENT DATE]
Event start time (for guests): [EVENT START TIME] (“Start Time”)
Event end time (for guests): [EVENT END TIME] (“End Time”)
Location: [VENUE] (“Venue”)
Estimated number of guests: [GUEST COUNT ESTIMATE]
2. Menu to be served
The Parties have agreed to the menu attached to this Catering Agreement as Exhibit A. Caterer reserves the right to make small changes to the menu if key ingredients are unable to be sourced due to reasons beyond the control of the Parties. The following limitations will apply to this reservation of right — [LIMITATIONS ON MENU ALTERATIONS].
NOTE: This is a good place to insert details such as keeping the menu vegetarian, or avoiding certain allergens, or other preference unique to the event.
3. Coordination with venue
Caterer will need to have access to the Venue no later than [PREP ADVANCE TIME] hours in advance of the Start Time for the Event, and [CLEAN UP TIME] hours after the End Time for clean up. Client will make all necessary arrangements, at Client’s expense, to get this access arranged.
4. Payment terms
In exchange for the services of Caterer as specified in this Catering Contract, Client will pay to Caterer $[PER PERSON CHARGE] per person attending the event, but in no event less than the Guest Count provided by Client to Caterer one week in advance of the Event. As of the signing of this Contract, the total amount is estimated to be $[ESTIMATED TOTAL COST] (“Estimated Total Cost”).
A total estimate here makes sure both sides have in mind the approximate total value of the contract; that will be used later for cancellation fees.
Payment will be made to the Caterer as follows: $[DEPOSIT] deposit due on the date of signing, and the balance of approximately $[APPROXIMATE SECOND PAYMENT] will be due one week in advance of the event. The exact amount due will be determined and provided from Client to Caterer in writing, one week in advance of the Event along with a Final Guest Count.
5. Responsibilities for related costs
Client is solely responsible for all costs and/or deposits relating to use of the Venue, and for obtaining any necessary permissions, authorizations, or other requirement of Caterer providing services at the Venue.
6. Insurance and indemnification
Caterer has, or will obtain, general liability insurance relating to Caterer’s services at the Event. However, Client will indemnify and hold harmless Caterer for any damage, theft, or loss of Caterer’s property occurring at the event, causes by any of Client’s guests.
If the Client needs to cancel the event, Client must provide written notice to Caterer along with any required cancellation fee described in this Catering Contract, to effect cancellation.
Client understands that upon entering into this Contract, Caterer is committing time and resources to this Event and thus cancellation would result in lost income and lost business opportunities in an amount hard to precisely calculate. Therefore, the following cancellation limitations will apply. If Client requests cancellation of this Contract 90 days or more before the Event, Caterer shall be entitled to [PERCENT FOR 90 DAY CANCELLATION] percent of the Estimated Total Cost. If Client requests cancellation 45-89 days before the Event, Caterer shall be entitled to [PERCENT FOR 45 DAY CANCELLATION] percent of the Estimated Total Costs. If Client requests cancellation 31-44 days before the Event, Caterer shall be entitled to [PERCENT FOR 31 DAY CANCELLATION]. After 30 days in advance of the Event, Caterer shall be entitled to 100 percent of the Estimated Total Cost.
The Client’s deposit will be credited against the cancellation fees owed. Any balance will be payable upon the notice of cancellation.
8. Legal compliance
Caterer will work in compliance with all applicable local health department rules and regulations relating to food preparation and food service.
This Contract cannot be assigned by either Party without the other’s written consent, with the exception set forth in paragraph 10, below.
10. Limitation of remedies
If Caterer cannot fulfil its obligations under this Contract for reasons outside of its control, Caterer may locate and retain a replacement catering company at no additional cost to Client, or refund Client’s money in full. Caterer will not be responsible for any additional damages or compensation under these circumstances.
11. Resolution of disputes
The Parties agree to not post any negative information about the other arising out of this Contract or Event on any online forum or website without providing advance written notice of the intended content thereof, and providing the other party with an opportunity to resolve any issues between the parties amicably.
NOTE: With various online forums for posting reviews about companies, one negative review could have adverse effects on business. It would be better, if the client is unhappy, to have a chance to let them tell you what they are unhappy about and give you a chance to make it right, than for them to adversely affect your business reputation.
12. Jurisdiction and Venue
This Contract will be interpreted according to the laws of the State of [STATE] and any legal action must be filed in the County of [COUNTY] in the State of [STATE].
13. Entire Agreement
This document, along with its exhibits and attachments, constitutes the entire agreement between the Parties.
Executed on [SIGN DATE]
[CATERER ADDRESS] [CLIENT ADDRESS]
[CATERER CITY, STATE, ZIP] [CLIENT CITY, STATE, ZIP]
[CATERER PHONE] [CLIENT PHONE]
EXHIBIT A – MENU
Here you may like to add a list of the most commonly asked questions of your company,
followed by your professional responses and any advice.
Question: Is your food suitable for a guest with a nut allergy?
Response: Our food is prepared in an environment where nuts are strictly stored and prepared separately, however no guarantees can be made that traces of nut may be found in our food products.
Question: I want to hold a bespoke event at home for 60 guests, but I don't have enough cutlery. Can you provide glassware and cutlery hire?
Response: Of course we can! If required we can provide boxed cutlery and glassware necessary for your day and take it away soiled at the end. This service costs £0.10p per item and will incur a £50 deposit fee refundable the day following the event, minus any damage or breakages.
Need to Contact us?
Call Us | (+44) 1256 786 7645