Dear {{first_name}} 

Thank you for contacting us and considering Your company name as your cleaning service.

This proposal outlines the right cleaning services for your office along with the detailed description of our plan of action.
Providing a clean office environment is a key component of a modern, safe, and effective organization. We can assure you our expert staff goes above and beyond to deliver sparkling results and our rigorous training ensures that your office is always treated with professionalism and respect.

Overview 

• Vacuuming carpets
• Polishing floors
• Emptying bins and replacing bin bags
• Dusting/polishing surfaces
• Spot cleaning (e.g. coffee spills)
• Restroom cleaning and sanitation
• Cleaning air conditioning vents

We understand it’s easy to hire a cleaning company and not get what you paid for. Our licensed staff is there to make sure there is no limited communication, outdated techniques, and poor processes – just a work well done.

Law office cleaning

Our cleaning staff is highly trained to properly clean and maintain areas where legal documents and other important business paperwork are stored. We will make sure you and your clients will never have to worry about the security of sensitive materials or confidentiality.

Increasing productivity  

You will be less likely distracted in a clean working environment. Also, a lot of time can be lost when searching for documents in a messy workspace. Our goal is to reduce the amount of stress you, your staff, or clients are dealing with on a daily bases, by making sure your desks are not cluttered and your office is clean and well organized.

Proper sanitation

You have brought to our attention that your average employee loses nine working days a year to sickness. Since over 60% of absences from work illnesses are proven to be contracted from dirty work equipment, our team will make sure every surface and object is properly sanitized and maintained.  

The right equipment

Our cleaning experts will show up with all the equipment needed to get the job done. We have used the details you provided us regarding your exact requirements and we will take care of everything else. You will never have to worry about adding bleach or mops to your shopping list again.

The right experience

In addition to arriving on time and with the proper cleaning equipment, your office cleaners will be efficient and will know exactly which area requires most of their time and attention. Even though most of us know how to clean the space around us, we can assure you our experts will know a thing or two more than the next guy.  

Plan of action 

After you sign our proposal, we will schedule a follow-up call to finalize the details and decide on the best starting date for our cleaning contract. 

Our suggested plan of action is:  

 1.    CONSULTATION
One of our cleaning professionals will visit your office building to determine the current state of cleanliness. From there, we will work with you to establish your custom cleaning plan and the number of hours required.
We will also discuss any additional services you may benefit from, such as deep carpet cleaning and restoration, specialty floor cleaning, etc.  

* This part has already been taken care of, so we are ready to start making your office spotless!   

2.     INITIAL CLEAN OR DEEP CLEAN
Due to the current state of your office, we have suggested an initial deep cleaning, as a first step in establishing your ongoing cleaning routine.

3.     MAINTENANCE
Following the industry’s highest standards, our team will continue the bi-weekly cleaning as arranged, while our supervisors closely monitor the process, ensuring we are consistently delivering on our promises to meet your expectations.

| From our portfolio |

Like many of our clients, Jenna, a CEO of ABC Consulting found that during the flu season, many of her employees lose working days due to sickness. After reading that a typical office keyboard can carry up to 7,500 bacteria at the time, she decided to contact us and schedule the cleaning service.  

The solution and the outcome 

Your company name sent out one of our cleaning professionals for consulting. After determining the state of cleanliness, we have agreed to perform a deep cleaning, then continue with regular weekly maintenance.

Knowing that over 65% of the employees share work phones and computers, our team took the task extremely seriously. You can only maintain a great reputation by consistently delivering on your promises and we worked hard on doing exactly that.

A few words from Jenna

                                                                                     - Jenna | ABC Consulting 

In addition to our investment in training and developing the staff, our company has full liability insurance coverage and business licensing. That is just another way to ensure you consistently benefit from the best level of office cleaning services in the business. 

Sign below

To make the following steps as simple as possible: 

1.      Simply type your name in the box below and click “Sign Proposal”.

2.      We will arrange a final call to discuss the remaining details.

3.      We will set up the best billing arrangements.

We can’t wait to show you what a top condition office looks like.

Terms and conditions

USER DISCLAIMER (Please Delete): This agreement may not be suitable for your circumstances and we recommend you seek legal advice before using it. Better Proposals does not take any responsibility for any events that arise as a result of your use of this agreement.

Introduction

These terms and conditions constitute the full and complete Service Agreement between the customer and Your company name. (“Company”, “We”, “Us”) You agree to comply with all of the terms of this Agreement when accessing or using our Services. Please take some time to review this Agreement. Use of our services constitutes your acceptance of these terms and conditions. 

Residential and Commercial Cleaning Services

Subject to the terms of this Agreement, Company agrees to provide residential and commercial cleaning services (the “Service”) to the Customer at an address specified by the Customer (the “Premises”). The Service will be for such cleaning duties as agreed with the Customer at the time of booking. The company will provide one or more cleaners (the “Cleaner”) to attend the Premises to provide the Service at a time and date mutually agreed between Company and the Customer (the “Service Time”). Company endeavors to provide the Service faithfully, diligently, and in a timely and professional manner. 

Additions and Amendments

Any changes to the Service to be provided must be agreed by the Company prior to the Service Time. If the Customer requires any additional services or variations at the time the Service is being performed, the Customer must first contact Company by telephone, who may agree to provide the additional services in its absolute discretion. The Cleaner is not authorized to agree to any changes to the Service being provided and the Customer must not request such changes directly from the Cleaner.

Customer Representations and Warranties

The Customer represents and warrants that:It will provide a safe working environment at the Premises for the Cleaner to perform the Service;The Cleaner will have unencumbered and unobstructed access to those areas of the Premises requiring the Service;It will provide the Cleaner with access to all services and utilities (including hot and cold water, electricity, and rubbish bins) as required by the Cleaner to provide the Service;It will provide all usual and necessary cleaning equipment and materials required by the Cleaner to provide the Service, unless other arrangements have been made with Company; All cleaning equipment and materials provided by the Customer are safe, have not been tampered with and are in full working order;It will advise Company prior to the commencement of the Service of any hazards, slippery surfaces, risks or dangers, ingrained dirt, grease or grime at the Premises;It is authorised to use the Premises and obtain the provision of Service;If the Customer requires the Cleaner to clean behind or under any heavy items (eg. a fridge, bookshelf, or other furniture), it will move those items prior to the commencement of the Service; andIt will secure or remove any fragile, delicate, breakable or valuable items, including cash, jewellery, works of art, antiques, or items of sentimental value prior to the commencement of the Service.

Health and Safety Risks

In addition to the obligations and warranties set out in clause 4 above, the Customer acknowledges and agrees that: The Cleaner is entitled to undertake a job safety analysis before the commencement of any work to assess the health and safety risk at the Premises; The Cleaner may, either before or during the provision of the Service not use or cease using any materials or cleaning equipment provided by the Customer if the Cleaner thinks, in their absolute discretion, that the use of such materials or cleaning equipment poses a risk to health and safety. The Cleaner may, either before or during the provision of the Service not provide or cease the provision of the Service where carrying out the Service presents, in the absolute discretion of the Cleaner, a risk to health and safety. 

No Engagement of Cleaners

The Customer acknowledges Company invests significant resources in recruiting, selecting, and training its Cleaners. Unless Company gives prior written permission, the Customer must not, directly or indirectly, engage, employ or contract with any Cleaner to provide services to the Customer or any associate of the customer for any period during which services are provided by Company or for a period within one (1) year after the conclusion of any Service. The Customer acknowledges that Company may suffer loss and damage, including, without limitation consequential loss, as a result of a breach of this clause by the Customer.

Quotes and Estimates

The actual price payable by the Customer is calculated on the total number of hours worked by the Cleaner and/or by the quoted contracted time allocated at the time of the booking. Any price quoted by Company is an estimate only based on the Company’s experience, without an inspection, and based on information provided by the Customer. Subject to this clause, quotes are valid for a period of thirty (30) days from the date of the quote. If at the commencement or during the course of providing the Service, it is apparent that the actual cost of the Service will exceed the quote provided by Company, the Company will provide the Customer with the option to pay an increased fee to complete the Service, or pay the quoted amount without the Service being completed.

Bookings

The Customer may make a booking either in person, by telephone, email, or on the Company’s website. At the time of booking the Customer must provide details of any hazards, slippery surfaces, risks or dangers, ingrained dirt, grease, or grime located at the Premises; Company shall provide all quotations at the time of booking in good faith and with the information provided by the Customer. If any information is not provided at quoting Company reserves the right to alter the price of the Service. The Customer agrees to provide Company with their valid credit card details at the time of booking and authorizes the Company to debit any card with an amount equal to any service and/or cancellation fees that may apply under this Agreement. The company reserves the right not to accept a booking for any reason.

Late Payment Fee

Where Company has agreed to invoice the Customer for payment of fees after the Service has been completed, the Customer agrees to pay in full, all fees due, within 7 days of the invoice date. The Customer agrees that if Company has not received payment in full for the Service within one calendar month of the original invoice date then a late payment fee of $15 applies for the first month. Interest will be charged on the fixed rate of 10% per annum on each day that any amount remains outstanding thereafter. In addition to the amounts set out above, the Customer agrees to indemnify Company for all legal costs (on a solicitor and own client or full indemnity basis, whichever is greater) and other expenses incurred by Company in connection with a demand, action, or other proceedings (including mediation, out of court settlement or any action taken for recovery of debt from the Customer) arising out of a breach of these terms including the failure by the Customer to pay an amount by the due date. 

Indemnity

The Customer indemnifies Company against -All losses or liabilities arising directly or indirectly as a result of the provision of the Service including all losses or liabilities caused as a result of a breach of the warranties of the Customer set out in clause 4; and all legal costs (on a solicitor and own client or full indemnity basis, whichever is greater) and other expenses incurred by Company in connection with a demand, action, arbitration or other proceedings (including mediation, compromise, out of court settlement or appeal and including any action taken for the recovery of a debt from the Customer).    

Accidents, Breakage, Damage & Theft

The Customer must inform Company of any incident where an accident, breakage, damage to property, or theft has occurred due to any act of the Cleaner within 24 hours of completion of the Service. To the extent permitted by law, the Customer is not entitled to claim any loss for any incident if the incident is not reported to Company within 24 hours of completion of the Service. To the extent permitted by law, damage or loss to the following items are specifically excluded from the liability of the Company under these terms and conditions: cash, jewelry, art, antiques, and items of sentimental value. 

Canceling or Rescheduling and Fee For Non-Access To Premises

The Customer must provide Company with at least 48 hours’ notice prior to the Service Time if they wish to suspend, postpone, or cancel the Service for any reason. In the event that such notice has been given, the Company will endeavor to reschedule the Service if required. In the event that the Customer does not provide 48 hours’ notice prior to the commencement of the Service, the Customer agrees to pay a cancellation fee of $50 for administrative costs and loss. In the event that the Customer does not provide unencumbered access to the Premises for Company or its Cleaners to provide the Service, or in case the Company or the Company the Customer agrees to pay a convenience fee of $25 for administrative and travel costs. 

Privacy Policy

The Customer acknowledges that any information provided by the Customer may be used by Company for the purpose of providing the Service. Company agrees not to share any information provided by the Customer with any third party not directly involved in the provision of the Service (unless required to do so by law). The Customer agrees to Company communicating with them electronically and/or via other means in order to provide the Service or for reasons related to the provision of the Service. The company will take all reasonable precautions to protect the personal information provided by the Customer from loss, misuse, unauthorized access or disclosure, alteration, or destruction. Please review our Privacy Policy, which also governs your use of our Services, to understand our practices.

Modification of this Agreement

The company reserves the right to update or modify these terms and conditions at any time without prior notice and may do so by publishing an updated agreement on its website. Each updated agreement will take effect 24 hours after it has been published on the website. The Customer agrees that any use of the Service following any such change, whether as a single job or as part of a regular cleaning schedule, constitutes their agreement to follow and be bound by the terms and conditions as changed.

Questions?

Contact me | (+44) 12567 678 468