ENTERTAINMENT
WITHIN YOUR REACH
Dear {{first_name}}
Thank you for contacting us and considering Your company name as an entertainment agency for your upcoming party.
This proposal outlines the best choices for your live entertainment, along with the detailed description of our plan of action.
Booking entertainment is not something you do every day. Making sure everything goes according to the plan can sometimes be a lot of pressure.
So why not let us help?
OVERVIEW
Through this proposal, we are offering you a few different options that we found fit for your party, allowing you to decide on the best one for your budget and needs.
- finding the right entertainer for your needs
- providing sound and lighting equipment
- providing safe, secure booking contracts
- organizing transport and set-ups
- ensuring a 24/7 coordinator help
Your company name exists so you don't have to waste time and do all the hard work of vetting bands and artists yourself. We do all that for you and represent only the entertainers who pass our strict vetting procedure.
CONNECTING PEOPLE THROUGH ENTERTAINMENT
Our main goal is to make sure you get help from a reputable, professional organization that will take care of your event entertainment every step of the way.
CHOOSING THE BAND
During the initial consultation, you mentioned wanting a local band, from 3 to 5 members, available for three 40-minute sets. From our portfolio, we have selected a few bands that we find fit for your party. Our coordinators will make sure to help you hire exactly who you need for your unforgettable event.
CHOOSING THE REPERTOIRE
From the wide range of songs, you will be able to choose exactly the ones you want, to make the entertainment truly personalized. We are here to help you reach the party's potential and make sure your guests are glad they came.
ENSURING THE FULL PRODUCTION
As we discussed, you will have nothing to worry about when it comes to sound and lighting equipment, or setting up the stage. Simply make sure there is a designated space for the band, and we will take care of everything else.
SECURED BOOKINGS & FULL EMERGENCY COVERAGE
Booking an entertainer without an agency can turn into a lot of trouble. What if the band doesn't show up? what if they cancel last minute? What if their show was a disappointment? Our 24/7 emergency line gives you peace of mind and coordinators that are there to ensure the quality and professionalism a party like yours deserves.
WE'RE BRINGING YOU THE FULL PACKAGE
After you sign our proposal, we will schedule a follow-up call to finalize the details and give you some insider tips for an amazing party.
OUR SUGGESTED PLAN OF ACTION IS:
1.
SELECTING A BAND
From our wide selection, our entertainment coordinators will come up with a few options they consider as the best fit for your budget and needs.
2.
GETTING IN TOUCH WITH THE BAND
Leading up to 3 weeks to your event, the artists will contact you to discuss the finer details, ensure your requirements haven’t changed, and finalize song preferences, etc. If you need to speak to the artist before this it can be done but most arrangements before this point should be made via your entertainment coordinator.
3.
READY TO ROCK
The band will unload and unpack the equipment, set it up properly and do the soundcheck and instrument balancing. The whole process usually takes around 90 minutes if the venue is without stairs, lifts, etc. Once that is done, they will be ready to get the party going!
MEET OUR CLIENTS
Like many other brides and grooms around the world, Betty and David were trying to organize the perfect wedding that all of their guests would enjoy. Finding the best live wedding band was one of the essential parts of planning their big day.
We all know how difficult wedding planning can turn out to be. Luckily, they came to us and allowed us to help them organize the best wedding entertainment.
THE SOLUTION AND THE OUTCOME
One of our coordinators reached out to the couple and offered them a wide range of wedding bands they could choose from, considering the style of the wedding and the vibe they were trying to create. They decided to go with an acoustic band that created a personalized ambiance and a warm, intimate feel for their special day.
They agreed on a first dance song, as well as the rest of the repertoire. Once everything was set up, all of their guests witnessed a wedding as special as they are.
A FEW WORDS FROM BETTY AND DAVE:
LET'S CREATE MEMORIES THAT WILL LAST FOREVER
You don't need to limit your search to just local bands to keep the travel expenses low. Your company name specializes in finding a perfect band at a reduced cost with minimal travel fees.
Here is our ideal suggestion:
Male vocalist, acoustic music, three 40-minute set
Female vocalist, popular music, three 40-minute set
Male vocalist, rock music, three 40-minute set
Male and female vocalists, r'n'b, three 40-minute sets
$1,100
$0
$0
$0
“I was looking for a band for our annual company party. Thankfully, I've run into Your company name. Nothing was too difficult for them and they found a band that kept the dance floor full all night. Thank you so much, you have really exceeded my expectations!"
- Mario | Operations Manager -
NEXT CHAPTERS ARE UNEXPECTED...
UNLESS YOU WORK WITH US.
SIGN BELOW
To make the following steps as simple as possible:
STEP 1 - Simply type your name in the box below and click “Sign Proposal”.
STEP 2 - We will send you an invoice for a 30% deposit.
STEP 3 - We will arrange a final call to discuss the remaining details.
WE CAN'T WAIT TO SPICE UP YOUR PARTY!
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To accept and sign, type your name below
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To accept, draw and type your name belowType your name
TERMS AND CONDITIONS
USER DISCLAIMER (Please Delete): This agreement may not be suitable for your circumstances and we recommend you seek legal advice before using it. Better Proposals does not take any responsibility for any events that arise as a result of your use of this agreement.
In these Terms and conditions, Your company name shall be referred to as “the Agent”. The term “Artist” is not specific to a single performer, but a generic term that applies to all performers, entertainers, DJs, band members, duos, and solo artists. The term “Client” refers to the person who has booked the performance.
The Agent acts as an agent between the Artist and the Client. The contract is between those two parties. Any responsibility for the fulfillment of this contract is between the Artist and the Client. The Agent accepts no liability for non-fulfillment or breach of contract to save any breach of the Agent’s Responsibilities.
These are the terms and conditions of booking. By agreeing to the booking verbally, by email, or in writing, the Client or Artist agrees to these terms. This document may be used in conjunction with a Rider and/or contract. It is divided into sections to draw special attention to each party’s responsibilities, however, it should be read in its entirety by all persons involved in the booking process to gain an overall understanding of what is expected of each party.
Client’s Responsibilities
The Client agrees that it is their responsibility to ensure all relevant music licenses, insurance policies, and safety tests are obtained before any live music is booked and that there are no volume restrictions at the venue that might prevent the Artist from performing. If the performance is canceled for one of these reasons then the Artist will be entitled to their full fee.
The Client will not book directly with any Artist introduced, booked, or recommended by the agency. All future bookings will be negotiated through the Agency.
The client shall use reasonable endeavor to procure a safe supply of electricity and the security of the artists and their equipment and property at the venue.
If the Client does not want to keep the booking, after an agreement has been made, and cancels the Artist, the following fees will apply:
– More than 60 days before the performance date – 25% of the fee
– Between 60 and 30 days of the performance date – 50% of the fee
– Between 29 and 10 days of the performance date – 75% of the fee
– Between 9 days until the day of the performance – 100% of the fee
The Client shall not make or permit the making of any audio and/or visual recording or transmission of the Artist’s performance without the prior written consent of the Artist.
If the Client fails to meet the payment terms set out on the Event Information Sheet, then the Artist is entitled to charge the Client interest at the rate of 8% above the base rate, from the day after the performance, this will be calculated daily. If the fee is not settled within 14 days of the performance, then the Artist will be entitled to charge a $100 debt recovery cost as extra compensation, in addition to any interest owing.
If the Client wishes to pay the fee by cheque this must be arranged via the Agent in advance. If the cheque bounces then there will be an administration charge of $100 in addition to any interest owed for late payment.
The Client will provide parking facilities suitable for the Artist performing, and a trustworthy person to supervise the loading and unloading of vehicles for the security of the Artist’s equipment. If the venue does not have parking facilities then the Client should inform the Agent at the time of booking so that a slight increase in the fee can be negotiated. Failure to provide this information will mean that the Artist is entitled to a payment on the night to cover parking fees if applicable. This does not include parking fines.
The Client agrees to provide the Artist with reasonable refreshments during the set-up, performance, and pack-down. At a minimum, this should include bottled water and post-mix soft drinks.
It is the responsibility of the Client to ensure that the Artist does not suffer any aggressive or abusive behavior. If the Client is aware of any such behavior from guests or staff, and that behavior is allowed to continue, then the Artist may terminate the performance and will still be entitled to their fee, in its entirety.
Any alterations to these terms and conditions should be agreed between the Artist and Client via the Agent. These must be put in writing.
If the Client or venue provides a stage, it must be of suitable proportions to accommodate the Artist. This stage should be stable, safe, and of good quality.
The Artist is under no obligation to play additional sets; however, if an agreement is reached on the night, between the Artist and the Client, then the Artist will be entitled to charge a fee based on an hourly rate. This rate will be calculated from the fee and set times agreed before the performance. This additional fee is due in cash on the night.
The Client and the Artist agree that the equipment and instruments of each musician performing at the event are not available for use by any other person except by specific permission of the musician, this includes microphones.
If the Artist is unable to complete their entire performance due to the event running behind schedule or as a result of a restriction placed on their performance on the day from the venue, full payment is still due to the artist.
If the Artist’s performance is below their usual standard or “energy level” due to the constrictions of a volume limiter they are still entitled to their full fee.
Artist’s Responsibilities
The Artist’s fee is outlined on the Event Information Sheet. The Artist agrees that this fee is inclusive of all expenses unless otherwise detailed on the Event Information Sheet. The Artist is not employed by the Agent and is therefore responsible for their own tax, national insurance contributions, and anything else that they might become responsible for by accepting a fee.
The Artist should provide a safe, working equipment and public liability insurance with a minimum of $5,000,000 worth of cover. Equipment should be PAT tested annually, and certificates should be available for inspection upon the Client’s request.
The Artist should perform at their highest standard and give a true representation of their recorded material.
The Artist must not drink alcohol excessively before or during the performance or use illegal or banned substances.
The Artist should arrive with more than enough time to meet the Client, set up their equipment, check any safety requirements of the venue, carry out a brief soundcheck, and be ready to perform. The Artist agrees to the Timings set out in the Event Information Sheet.
If the Client fails to meet the payment terms set out on the Event Information Sheet, then the Artist is entitled to charge the Client interest at the rate of 8% above the base rate, from the day after the performance, this will be calculated daily. If the fee is not settled within 14 days of the performance, then the Artist will be entitled to charge a $100 debt recovery cost as extra compensation, in addition to any interest owing.
The Artist agrees to be suitably attired for the performance and agrees to adhere to any dress code the venue has in place.
The adjustment of the volume and sound level of any equipment shall be as the Client reasonably requires. Please see the section on the Event Information Sheet relating to volume limiters.
It is the responsibility of the Artist to provide any equipment they will need to perform, including a PA system powerful enough for the venue. If the venue has an “in house” PA system, it is the responsibility of the Artist to check what equipment they will need to bring and provide everything necessary to work with the equipment supplied by the venue.
It is the responsibility of the Artist to provide lighting suitable for the venue if requested to do so by the Client.
The Artist will not book any performances directly with the Client or any person or venue associated with the Client. The Artist agrees that any opportunity, arising from a performance booked through the Agent, should be negotiated through the Agent. No promotional or marketing literature with details or contact information for the Artist should be handed out before, during, or after the performance at the venue or to any person who has seen the band perform at the venue. If any potential client approaches the Artist the only contact details they will pass on are those of the Agent.
Should the Artist wish to cancel or rearrange the performance this will only be possible if the Agent or the Artist can find a suitable replacement Artist who must be approved by the Client.
Should one member of a band be unable to perform, for whatever reason, it is the responsibility of the band to find a suitable “dep” or understudy. The stand-in must be of a high enough musical caliber to deliver a performance to a similar standard as the Artist’s usual show. The use of a dep musician is not grounds for the Client to cancel the performance and the band will be entitled to their fee in its entirety unless the member of the band unable to perform is a “celebrity”.
No fee shall be payable to the artists for a suspension of this engagement for the reason of Flood, National Mourning, Fire, Epidemic, War, Strikes, lockout, or by reason or order of any Licensing or Public Authority, however, the deposit will be paid to the band to cover the cost of the cancellation.
The Artist is under no obligation to play additional sets, however, if additional sets are negotiated on the night the Artist must remind the Client that there will be an additional charge for this, the fee will be calculated based on the overall fee divided by the number of sets.
Agent’s Responsibilities
The Agent will offer help and advice in the negotiation process with both parties and act as a “Go-between” in the build-up to the event.
The Agent agrees to provide the Client with a high standard of musician suitable to entertain the guests at the event; however, ultimately, everything within the performance is the Artist’s responsibility. This includes, but is not limited to: arriving at the venue on time, working to a high standard, performing for the agreed length of time, playing suitable music for the clientele, providing good quality, safe and working equipment, and behaving in a professional manner.
The Agent will not send an Artist with whom he has no previous experience, without prior agreement from the Client.
In the unlikely event that an Artist does not meet the expectations of the Client, then the agent will endeavor to replace any future performances with the more appropriate action.
If the Artist cancels the performance, the Agent must try to find a suitable replacement as quickly as possible. If no suitable replacement is available, then the Agent accepts no liability; however, he must take all reasonable steps to replace the Artist from inside and outside of his usual Artists.