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Thank you for giving us the opportunity to pitch for your new construction project

Dear Mr. {{surname}},

Please accept this bid for the construction of your new apartment complex.

At Your company name, we pride ourselves on excellence of construction and design; leveraging 15 years of experience alongside
the utilization of the latest technology. 

Our previous projects include several award-winning buildings, including the [prior project] and the [prior project]. We've completed more than major 50 builds in the last year and are the go-to outsource resources for more than 40 architectural firms.

This proposal includes details of your project and our estimated costings. We hope it illustrates Your company name as your ideal construction partner and we have included a digital signature block to move forward with the project, should you wish.

If you have any questions, contact me on the details below.

Best Wishes,

Your company name |

Your company name is a member of [Construction Industry Associations].
This proposal is bound by the Terms and Conditions included.


This proposal is for an apartment complex comprised of 13 units.
The project is to be built at [location] and is due to begin on [date].

Work Scope

This proposal includes a comprehensive estimate for the full range of services, labor, and materials required to bring the project to completion.

Plans & Permits

We will secure all required permits prior to the start date of this project.
Copies of documentation will be provided to you for records.


In addition to the build, we will be responsible for providing:

  • On-site bathroom facilities
  • Industrial waste removal
  • Arranging the outsourcing of on-site security

per Unit Particulars

Bedrooms (x2)

  • 6m x 8m
  • Rock-filled insulation walls
  • Drop Ceilings
  • Recessed Lightings


  • 11m x 10m
  • Drop Ceilings
  • Recessed Television Space
  • Recessed Lightings
  • Temperature Controlled


  • 4m x 7m
  • White Gloss Units
  • 4 x Built-in appliance spaces
  • Folding wall-mounted table


  • 4m x 3m
  • Full-width mirror with inlaid LED lighting
  • Chrome Radiator/Towel Rail
  • Hidden Lavatory unit sink combo


  • 2m x 3m
  • In-built coat and hat rack
  • Electrical and utility cupboard 

We will work with you on the details
to ensure a beautiful finish.


Below you can find the principal timeline of work to deliver your apartment complex, from start to finish.

phase 1 FoundationS

A measured survey of the site will be taken and submissions for relevant permits and permissions made. Upon approval, we will prepare the site and lay the foundations.

Timeline: 6 weeks

PHASE 2 | framing

We will frame the groundworks and structural supports with scaffolding and wrap the site with your provided artwork banner to encourage investor and tenant interest.

We will also prepare production information for the windows, roof, electrical /plumbing/heating in addition to coordinating the schedules of specialist subcontractors.

Timeline: 8 weeks

phase 3 | Building work

Our team will undertake all core building works.

Our project managers will liaise with on-site supervisors to visit every 4 days (weather permitting) in order to check on progress and answer any queries from the construction team not applicable by email.

Later in this period, the team will install the doors, windows, roofing, flooring, plumbing and shall work with subcontractors to install all electrical and appliance provisions. 

Timeline: 16 weeks

STAGE 4 | Finishing Touches

All remaining paint and trim work will be completed, and any other fine details will be worked on to ensure a beautiful finish.

Planting work will take place for all communal garden areas and the relevant safety signage will be installed in communal hallways.

A final test of the building will also be made prior to hand-over.

Timeline: 3 weeks

Completion Date:

Your project is due to be completed on [Date]


It's not a fee, it's an investment


Like our builds, we like to keep our pricing flexible and simple.

Based on the timescale and specifics outlined in this proposal, we estimate your project costings to be as follows:

Your New Home
Consultation Call
Permits & Fees
Contingency Fund
One-off Total

Remember; we're a little different from the others...

“Working with Your company name made what should have been a crazy stressful time and actually made it incredibly fun. They were available, helpful and had patience with us. Above all else, they  delivered the apartments we wanted. So pleased to have chosen them.

Example Estates


We’d love to get started and have you on board as a client but before we can, we need you to read over our terms and sign this proposal.


  1. Type your name in the box below and click ‘Sign Proposal’.
  2. We’ll invoice you 50% of the Stage 1 fee and await payment.
  3. We’ll have a call to get the detailed spec.

We can’t wait to start getting results for you as quick as possible to reiterate that you made the right decision.

[your name]
[your position]

I, Doe, agree to the terms of this agreement and I agree that my typed name below can be used as a digital representation of my signature to that fact.
  • To accept, type your name below
  • To accept, draw and type your name below
    Type your name

Your company name is a member of [Construction Industry Associations]. 
This proposal is bound by the Terms and Conditions on the following page

USER DISCLAIMER (Please Delete): This agreement may not be suitable for your circumstances and we recommend you seek legal advice before using it. Better Proposals does not take any responsibility for any events that arise as a result of your use of this agreement.


Please read the terms below carefully. When you happy to proceed, please sign the eSign Acceptance box on the previous page.

1. Quotation

1.1. Company X has prepared this quotation based on pertinent information supplied by the client with regards to the boundaries, size, scale and layout of Project Area in question. Company X accepts no liability whatsoever for any losses, disputes or damages arising from construction work as a direct result of errors in this information.

1.2. All prices are prepared based on a best estimation at time of submission taking into account information supplied by the client.  Should this be found to be inaccurate, Company X will quote an additional charge based on accurate information and evidence to settle the difference, and this must be agreed by both parties before work commences. 

1.3. All prices given on this quote are correct at the time of writing but may be subject to future change due to external factors such as cost of supply. 

1.4. All quoted prices are valid only up until the expiry date given on the quote. Acceptance of this quotation automatically signifies acceptance of the terms and conditions set out here and indicates an agreement between Company X and client. 

1.5. Only the treatments and services described in the quotation is included within the price given. Any other works, labour or supply of materials outside of the scope of the quote given will be chargeable.  Any modification or extra work that falls outside of the remit of this quotation must first be agreed with a price and signed by both parties before it may go ahead.

2. Scope of work

2.1. Company X will endeavor to carry out the listed services to a high professional standard via suitably qualified tradespeople.

2.2. Whilst all reasonable effort will be made to carry out the required services, Company X reserves the right to alter or cancel some or all work at short notice in the case of reasons beyond it's control e.g. adverse or extreme weather conditions. 

2.3. The client must allow sufficient access to the property in order to carry out the services and a connection to a water and electricity supply will be necessary.

3. Invoicing and Payment

3.1. The client accepts the final quote given here and the price of goods and services will be inclusive of VAT.  On acceptance of a quote 40% of the balance shall be immediately due for settlement before work commences.

3.2. On completion of works an invoice shall be raised to settle the remaining balance, which shall be due within 12 days of the invoice date unless otherwise stated.

3.3. If the invoice is not settled within 30 days of the invoice date, Company X reserves the right to begin legal proceedings to recover the outstanding fees with the client liable for Company X's legal fees for doing so. 

3.4. These terms and conditions will represent a contract between Company X and client according to the laws of England and Wales. 

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