Car Rental Proposal Template

Last year alone, our car rental agreement template was used over 11,000 times, helping to close deals worth over $13 million in total. It is 100% editable – simply add your car rental company’s logo, adjust the text, colors, and images. You can use our pre-written chapters or customize them completely yourself!

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What’s in this car rental proposal template

Visually Attractive Cover

Having a rental service, you should know the first impression always matters. In this car lease proposal template, the first thing your client sees is a nicely designed cover. You can use the photos of your cars or the ones we have pre-selected for you.

It’s easy to change everything, from the text, logo, and background image, to make it a better fit for your needs.

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Pre-Written Introduction Section

In a business as dynamic as rent-a-car, details are essential for clients to understand what exactly they can expect from their lease agreement.

Fortunately, you no longer have to stress over the best ways to introduce your business. Our pre-written introduction section can be easily adapted to suit all your needs. You just need to add a few client specifics, and that’s it.

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Processes and Timelines

Not everyone can understand the rental business specifics by just reading about them. Therefore, our plan of action section is already divided to fit the perfect amount of information in such a simple way that everyone can follow it. You just have to adjust it to suit your exact sales process.

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Case Study Example

To show your clients why exactly they should hire you, you should include a successful client story in this proposal. It shows that you understood their wishes and your company could come up with a practical solution.

In this car rental proposal template, we’ve set out an example case study. All you need to do is replace our example with one of yours and use the structure we’ve used.

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Web Design
"Writing proposals are always a bittersweet affair - it's a painful process to go through. Better Proposals has made writing proposals much easier, and they look great! Every single client I proposed to, loved my proposal and if this isn't a testimony to Better Proposals's quality, I don't know what is."
Michael Kwan
Pixl Digital


Communicating your rates cannot be overstated. Use our automatically calculated pricing table to show exactly how much your services will cost and how you will charge for them. Just enter your numbers and a short description of your services, and your quote is ready!

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Next Steps with Digital Signing

While customer traffic is essential, a common pitfall is the lack of communication when handling many customers at once.

To shed some of this burden, use our “Next steps” page to explain to your clients exactly what the next steps are and to allow them to digitally sign the proposal right away.

All digital signatures are 100% legal and compliant. When your client signs, you can see their signature certificate in your Better Proposals account.

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Pre-Written Contract

Every rental company needs to make sure a contract covers their services, and yours shouldn’t be an exception. Our Terms and Conditions page has been written specifically with car rental services in mind; however, it is as customizable as the rest of this proposal if it doesn’t suit you entirely.

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Get Paid Straight from the Proposal

No more messing around with invoices, no more waiting for checks to clear. This proposal template lets you take payments directly from the proposal, using the integrations with PayPal, Stripe and GoCardless.

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In just the last 24 hours alone...

$755,977 of business
won using Better Proposals

Tim Coe
"Every business is struggling in some way or another at the moment but one thing we're finding easy is get proposals signed and deals done thanks to how quick and easy it is for us to create proposals and our clients to sign them"
Tim Coe
Marketing Consultant


Win more business without wasting hours writing and designing proposals.

Save Time Writing Proposals Save You Time The Automatic Designer makes it easy to create great-looking proposals in minutes.
Beautifully Designed Online Proposals 100+ Beautiful Designs Over 100 beautiful templates that look perfect on desktop, tablet, and mobile devices.
Impress your clients Clients Love It “Dress to impress” still applies online. The seamless user interface will give your clients an experience they’ll remember.
Close Deals Faster Instantly Close the Deal Your clients can immediately sign your proposal and pay your fee, all from the secure and encrypted web link you send them.
Follow Up at the right time Smarter Follow-Ups We’ll show you when your clients read your proposals, so you know exactly when to circle back and give them a nudge.
Organised Pipeline Manage Your Pipeline Reporting and tracking features let you see where each proposal is in the sales process, so you can track who’s ready to sign, who’s ready for a follow-up, and who needs a little more nurturing.
"Our time to write proposals went down and our conversion rate went up. Win win all round if you ask me."
Jack Manley
Freestyle Web Design

Win more business and get paid faster

Join 8000+ happy customers and enjoy a simpler, faster and more professional way to send proposals.
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Integrates with your favourite tools


Live search your contacts and sync your proposals with your opportunities.

Connect Better Proposals with over 1200 other world class apps and services.

Answer questions and handle objections while your prospect is reading your proposal.

After signing, instantly create a new project in your project management tool.

Here are just some of our 50+ integration partners

integrations crm

See the rest of the tools we integrate with

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Use our API
Get Paid Faster with Instant Payments Integrate your Stripe account to immediately take a payment after your client has signed.

They say 'strike while the iron is hot'. There's no better time to ask for the payment than seconds after they've signed your proposal.


payment logos

Your questions, answered

Common questions about plans, designs and security

You don’t have a template for my industry! Not to worry - all of our templates can be quickly adapted to suit your needs. Many users also prefer to import their own templates, so whether you want something all your own or something fast & easy, there’s a template for you. Can I edit your templates? Yes, you can! Add, delete, or change sections as you see fit. Make a mistake? Just import the template from the Marketplace again and you’re good to go. Do you need my credit card number? Not for the free trial. We won’t ask you for any payment details until it’s time to purchase a plan. Are my proposals secure? Yes, absolutely. Better Proposals uses 256bit SSL security to protect your account. Your proposals are always private, and every proposal recipient is given their own unique encrypted link that can’t be intercepted or accessed by anyone else. Will my clients see your logo? That’s up to you! Our Premium and Enterprise plans allow you to remove our branding and logo from your proposals, giving a clean, white-label feel. Or, you can keep our logo and branding active and earn a commission when recipients sign up for Better Proposals. Can I change my plan after purchase? Yes! Test out any of the plans above, and if it’s not working, you can upgrade or downgrade whenever you want, as often as you want. I’m not a designer. How do I make my proposal look presentable? Better Proposals handles font spacing, colour schemes, and design details by default. We’ll take care of the minor details so you can focus on landing the sale. Feeling stuck? Contact Support and we’ll help you along. What about custom plans? Enterprise users can send unlimited proposals and every plan allows you to add as many users as you need, so you have ultimate flexibility. Can you answer another question not listed here? Yes! We can answer questions in as little as 10 minutes during business hours. Start a chat in the bottom right for a quick answer or contact us and we’ll get back to you shortly.