Free Hotel Groups Proposal Template That Wins Clients

Stunning cover

To get started in the best way possible and leave a good first impression on your potential clients, it is important to use a visually attractive cover. You can use one of the images made by our graphic designer, or even a photo of your hotel. It is the first thing the clients see when they open a sales proposal and it is proven to bring extra attention.

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Pre-written introduction section

How to explain to travel agencies that what you're offering will be a perfect fit for their needs? Our introduction section is the best way to write a meeting summary and explain to them that your hotel has exactly what they're looking for.

By using this proposal software, you will get a pre-written introduction section that is already structured to suit your needs. Just add a few specifics and it's ready to be sent out!

Like everything else, it's completely customizable, which includes the colors, the text, images, and layout.

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Processes and timelines

Most travel agencies already know the deal, but it's a good idea to occasionally remind them of how exactly the process of group booking works. Our Plan of action section is already made to fit the perfect amount of your business plan information. You can adjust it to suit your exact process.

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Case study example

The best way to introduce yourself to a possible new partner is through a positive client story. By sharing a good review or a success story you were a part of, you will get a perfect opportunity to present your abilities to travel agencies worldwide.

In this hotel group proposal template, we've set out an example case study. All you need to do is replace our example with one of yours and use the structure we've used.

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Pricing

If you feel more comfortable charging your clients by room or by the number of people, include a meeting room rental, or have other optional upsells, you can make it all happen with this automatically calculated pricing table. Just insert the numbers where necessary, add a short description of the service, and your customized quote is ready to be sent out.

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Next steps with digital signing

One of the biggest reasons hotel sales teams don't close the deals is because they don't offer the option of closing it right away. This business proposal template comes with a 'Next Steps' page which you barely have to alter at all. Simply detail the next steps your client will go through and ask them to sign digitally by typing their name and clicking Accept.

Our digital signatures are 100% legal and compliant. When your client signs, you can see the digital signature certificate in your Better Proposals account.

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Pre-written contract

It may be the dullest page of your proposal, but terms and conditions are there to set the rules for using your hotel services. We wrote them specifically with travel and leisure companies in mind, and while they may not suit you perfectly, they will surely give you a good start. Include some hotel specifics, get a legal professional to read them over, and you're good to go!

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Take payments from your clients

Getting paid - it's the hardest thing to do in business. The sooner and the easier you can get that money in your account, the better.

Using our integrations with Stripe, PayPal, and GoCardless you can take a payment from your client the moment they sign your proposal.

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