Free Hotel Groups Proposal Template That Wins Clients

This hotel group proposal template brought close to $151 million in sales to the sales teams worldwide in 2023 alone! It is 100% customizable, all you have to do is change the text, logo, and images and start winning clients.

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Everything you need is included

Looking for visually appealing and highly functional? You’ve got it. This template comes with a pre-built layout designed to help you create professional documents quickly and easily.

  • Case study example
  • Pricing
  • Next steps with digital signing
  • Pre-written contract
  • Take payments from your clients
Stunning cover

To get started in the best way possible and leave a good first impression on your potential clients, it is important to use a visually attractive cover. You can use one of the images made by our graphic designer, or even a photo of your hotel. It is the first thing the clients see when they open a sales proposal and it is proven to bring extra attention.

Pre-written introduction section

How to explain to travel agencies that what you're offering will be a perfect fit for their needs? Our introduction section is the best way to write a meeting summary and explain to them that your hotel has exactly what they're looking for.

By using this proposal software, you will get a pre-written introduction section that is already structured to suit your needs. Just add a few specifics and it's ready to be sent out!

Like everything else, it's completely customizable, which includes the colors, the text, images, and layout.

Processes and timelines

Most travel agencies already know the deal, but it's a good idea to occasionally remind them of how exactly the process of group booking works. Our Plan of action section is already made to fit the perfect amount of your business plan information. You can adjust it to suit your exact process.

Case study example

The best way to introduce yourself to a possible new partner is through a positive client story. By sharing a good review or a success story you were a part of, you will get a perfect opportunity to present your abilities to travel agencies worldwide.

In this hotel group proposal template, we've set out an example case study. All you need to do is replace our example with one of yours and use the structure we've used.


If you feel more comfortable charging your clients by room or by the number of people, include a meeting room rental, or have other optional upsells, you can make it all happen with this automatically calculated pricing table. Just insert the numbers where necessary, add a short description of the service, and your customized quote is ready to be sent out.

Next steps with digital signing

One of the biggest reasons hotel sales teams don't close the deals is because they don't offer the option of closing it right away. This business proposal template comes with a 'Next Steps' page which you barely have to alter at all. Simply detail the next steps your client will go through and ask them to sign digitally by typing their name and clicking Accept.

Our digital signatures are 100% legal and compliant. When your client signs, you can see the digital signature certificate in your Better Proposals account.

Pre-written contract

It may be the dullest page of your proposal, but terms and conditions are there to set the rules for using your hotel services. We wrote them specifically with travel and leisure companies in mind, and while they may not suit you perfectly, they will surely give you a good start. Include some hotel specifics, get a legal professional to read them over, and you're good to go!

Take payments from your clients

Getting paid - it's the hardest thing to do in business. The sooner and the easier you can get that money in your account, the better.

Using our integrations with Stripe, PayPal, and GoCardless you can take a payment from your client the moment they sign your proposal.

Your docs, your branding

Set up your logo, brand colors, and fonts once to have them automatically embedded in all your documents.

1. Let's begin

Hotel Groups Proposal Template

Reuse what works

Save your best work into the Content Library and use pre-built blocks to speed up your doc creation.

Hotel Groups Proposal Template
Added Team 1 Block
Added Team 1 Block

Become flawless

Leave embarrassing mistakes in the past. Use merge tags to automatically populate docs with the right information.

  • {{company_name}}
  • {{first_name}}
  • {{last_name}}
  • {{email_address}}
  • {{brand_company_name}}
  • {{owner_first_name}}
  • {{owner_last_name}}
  • {{owner_email_address}}
Click to add a merge tag Click to add a merge tag

Create VIP experiences

Give clients an onboarding experience they won’t forget. Collect extra info with forms, let them book calls, get paid, or redirect them to your website.

What would you like to add?
add form
Add content
Add booking calendar
Add payment step
Redirect users
Add Calendar
Calendly added
Onboarding sidebar Onboarding users after they sign and collecting required information

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Your questions, answered

Common questions about plans, designs and security

Can I edit your templates?
Yes, you can! Add, delete, or change sections as you see fit. Make a mistake? Just import the template from the Marketplace again and you’re good to go.
You don’t have a template for my industry...what can I do?
Not to worry - all of our templates can be quickly adapted to suit your needs. Many users also prefer to import their own templates, so whether you want something all your own or something fast & easy, there’s a template for you.
Will my clients see your logo?
That’s up to you! Our Premium and Enterprise plans allow you to remove our branding and logo from your documents, giving a clean, white-label feel. Or, you can keep our logo and branding active and earn a commission when recipients sign up for Better Proposals.
Are my documents secure?
Yes, absolutely. Better Proposals uses 256bit SSL security to protect your account.

Your documents are always private, and every recipient is given their own unique encrypted link that can’t be intercepted or accessed by anyone else.
Can I change my plan after purchase?
Yes! Test out any of the plans above, and if it’s not working, you can upgrade or downgrade whenever you want, as often as you want.
I’m not a designer. How do I make my document look presentable?
Better Proposals handles font spacing, colour schemes, and design details by default. We’ll take care of the minor details so you can focus on landing the sale. Feeling stuck? Contact Support and we’ll help you along.
What about custom plans?
Enterprise users can send unlimited documents and every plan allows you to add as many users as you need, so you have ultimate flexibility.
Can you answer another question not listed here?
Yes! We can answer questions in as little as 10 minutes during business hours. Start a chat in the bottom right for a quick answer or contact us and we’ll get back to you shortly.

Templates that work for you, not against you

Start sending beautifully designed, error-free documents that inspire immediate trust with your clients.
Automate tasks, track your deals, and always follow up at the right time.

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