Free Hotel Groups Proposal Template That Wins Clients

This hotel group proposal template brought close to $151 million in profit to the sales teams worldwide in 2020 alone! It is 100% customizable, all you have to do is change the text, logo, and images and start winning clients!

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A look at everything in this
Hotel Groups Proposal Template

Stunning Cover

To get started in the best way possible and leave a good first impression on your potential clients, it is important to use a visually attractive cover. You can use one of the images made by our graphic designer, or even a photo of your hotel. It is the first thing the clients see when they open a sales proposal and it is proven to bring extra attention.

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Pre-Written Introduction Section

How to explain to travel agencies that what you’re offering will be a perfect fit for their needs? Our introduction section is the best way to write a meeting summary and explain to them that your hotel has exactly what they’re looking for. By using this proposal software, you will get a pre-written introduction section that is already structured to suit your needs. Just add a few specifics and it’s ready to be sent out!

Like everything else, it’s completely customizable, which includes the colors, the text, images, and layout.

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Processes and Timelines

Most travel agencies already know the deal, but it’s a good idea to occasionally remind them of how exactly the process of group booking works.

Our Plan of action section is already made to fit the perfect amount of your business plan information. You can adjust it to suit your exact process.

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Case Study Example

The best way to introduce yourself to a possible new partner is through a positive client story. By sharing a good review or a success story you were a part of, you will get a perfect opportunity to present your abilities to travel agencies worldwide.

In this hotel group proposal template, we’ve set out an example case study. All you need to do is replace our example with one of yours and use the structure we’ve used.

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Web Design
"Betterproposals is making created proposals a blast. It's powerful to track opens, so you can follow up at the right time with prospects to greatly increase your closerate."
Arnoud Visser
The New Business


If you feel more comfortable charging your clients by room or by the number of people, include a meeting room rental, or have other optional up-sell services, you can make it all happen with this automatically calculated pricing table. Just insert the numbers where necessary, add a short description of the service, and your customized quote is ready to be sent out.

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Next Steps with Digital Signing

One of the biggest reasons hotel sales teams don’t close the deals is because they don’t offer the option of closing it right away. This business proposal template comes with a ‘Next Steps’ page which you barely have to alter at all. Simply detail the next steps your client will go through and ask them to sign digitally by typing their name and clicking Accept.

All digital signatures are 100% legal and compliant. When your client signs, you can see the digital signature certificate in your Better Proposals account.

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Pre-Written Contract

It may be the dullest page of your proposal, but terms and conditions are there to set the rules for using your hotel services. We wrote them specifically with travel and leisure companies in mind, and while they may not suit you perfectly, they will surely give you a good start. Include some hotel specifics, get a legal professional to read them over, and you’re good to go!

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Take Payment from Your Client

Getting paid - it’s the hardest thing to do in business. The sooner and the easier you can get that money in your account the better.

Using our integrations with Stripe, PayPal and GoCardless you can take payment from your client the moment they sign your proposal and then, if needed, start a subscription.

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In just the last 24 hours alone...

$755,977 of business
won using Better Proposals

Tim Coe
"Every business is struggling in some way or another at the moment but one thing we're finding easy is get proposals signed and deals done thanks to how quick and easy it is for us to create proposals and our clients to sign them"
Tim Coe
Marketing Consultant


Win more business without wasting hours writing and designing proposals.

Save Time Writing Proposals Save You Time The Automatic Designer makes it easy to create great-looking proposals in minutes.
Beautifully Designed Online Proposals 100+ Beautiful Designs Over 100 beautiful templates that look perfect on desktop, tablet, and mobile devices.
Impress your clients Clients Love It “Dress to impress” still applies online. The seamless user interface will give your clients an experience they’ll remember.
Close Deals Faster Instantly Close the Deal Your clients can immediately sign your proposal and pay your fee, all from the secure and encrypted web link you send them.
Follow Up at the right time Smarter Follow-Ups We’ll show you when your clients read your proposals, so you know exactly when to circle back and give them a nudge.
Organised Pipeline Manage Your Pipeline Reporting and tracking features let you see where each proposal is in the sales process, so you can track who’s ready to sign, who’s ready for a follow-up, and who needs a little more nurturing.
"Our time to write proposals went down and our conversion rate went up. Win win all round if you ask me."
Jack Manley
Freestyle Web Design

Win more business and get paid faster

Join 8000+ happy customers and enjoy a simpler, faster and more professional way to send proposals.
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Your questions, answered

Common questions about plans, designs and security

You don’t have a template for my industry! Not to worry - all of our templates can be quickly adapted to suit your needs. Many users also prefer to import their own templates, so whether you want something all your own or something fast & easy, there’s a template for you. Can I edit your templates? Yes, you can! Add, delete, or change sections as you see fit. Make a mistake? Just import the template from the Marketplace again and you’re good to go. Do you need my credit card number? Not for the free trial. We won’t ask you for any payment details until it’s time to purchase a plan. Are my proposals secure? Yes, absolutely. Better Proposals uses 256bit SSL security to protect your account. Your proposals are always private, and every proposal recipient is given their own unique encrypted link that can’t be intercepted or accessed by anyone else. Will my clients see your logo? That’s up to you! Our Premium and Enterprise plans allow you to remove our branding and logo from your proposals, giving a clean, white-label feel. Or, you can keep our logo and branding active and earn a commission when recipients sign up for Better Proposals. Can I change my plan after purchase? Yes! Test out any of the plans above, and if it’s not working, you can upgrade or downgrade whenever you want, as often as you want. I’m not a designer. How do I make my proposal look presentable? Better Proposals handles font spacing, colour schemes, and design details by default. We’ll take care of the minor details so you can focus on landing the sale. Feeling stuck? Contact Support and we’ll help you along. What about custom plans? Enterprise users can send unlimited proposals and every plan allows you to add as many users as you need, so you have ultimate flexibility. Can you answer another question not listed here? Yes! We can answer questions in as little as 10 minutes during business hours. Start a chat in the bottom right for a quick answer or contact us and we’ll get back to you shortly.